Tuesday, December 12, 2017

Learning to Delegate

cartoon of a king painting the dotted yellow line down the center of the road with a queen saying "you have to delegate some authority"
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Learning to delegate is probably one of the hardest things I've had to do since moving up into administration. Honestly, though, I wish I'd learned how to do this long before - back when I was chairing a campus committee at my first job in higher ed or when I was coordinating the info lit program at my second. I was so busy trying to be polite and keep people involved that I frequently did way more than my share of the work. Delegating isn't easy, regardless, but it's actually a bit harder when you're the boss. It's basically learning to ask for help, but with the twist of a differential power dynamic. And since I'm in a bigger library now than where I was before, it's even more important.

So, how do you learn to delegate? The first step is to acknowledge that you can't do everything. I know that might seem obvious, but it's hard to actually do. Everyone has so much to do, even at small and relatively quiet libraries, never mind at big and busy ones. But we're supposed to be a team, and we all have ways to make time for things that need to be done right now.

The second step is to learn to ask without sounding like you're commanding, unless you need to. "Do you have time to take care of this today? I won't have time until tomorrow and I think it needs to happen today," is a good way to ask without commanding. "I know this isn't what you were planning to do today, but there's a looming deadline and we're all working on it, so I need you to work on this today," is a good way to be a bit more forceful without sounding dictatorial.

Third thing is that you need to be willing to do some of the crap work. Someone once told me that every job you could ever have is a bit of a crap sandwich from time to time, so you need to find the crap sandwich you like the best. I've cleaned up huge messes. I've been the one to show up at 7:15 to make sure the library is open by 7:30. I've been the one to do a bunch of writing because others didn't enjoy writing.

Finally, something that's always important but is especially important when you're delegating, is to give people the kind of support they want and AVOID MICROMANAGING. "The end goal is X, but I'm not worried about how you accomplish it," or, "The end goal is X, and so long as you don't do Y, it's all good." Also, "If you want more feedback than that, let me know, but I trust you since you've been working here a while," or, "I know you're new, but I trust your instincts, so let me know if you want more help but I'm comfortable with what you think is best." There have been times when I've had to hold people's hands a bit more, or when someone was so new that I didn't yet trust them, but those have been rare.

I'm still working to get better at this. Just last month I was looking through my very long list of projects that I want to accomplish here and realized that one of them - that has been on my list since I started here - fits nicely with a staff member's strengths and interests. I'll get better, I know, because I don't take it for granted and I keep trying to improve.

How about you? How do you delegate? Did I miss any major techniques/skills?

Thursday, December 7, 2017

Just For Fun: Fictional Librarians Revisited, or Oook!

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People who know me well, and therefore know that I'm unreasonably afraid of monkeys (it's an uncanny valley thing *shivers* erg), are probably going to be surprised when I tell you all that the Head Librarian of the Unseen University is my favorite fictional librarian. It's cool, though - he's an ape.

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Anyways, for those of you who are unfamiliar with the Head Librarian, Unseen University, Ankh-Morpork, and the Discworld in general... here's quick description from the same page as where I found the picture above:
"Transformed into an orangutan by a wayward beam of magic, the Librarian is a member of the small, elite group who have the knowledge and ability to travel through L-space. His true identity is unknown and he speaks only through a series of “ooks” and “eeks,” but he’s still a pretty low-key guy when he’s not protecting the world’s knowledge. Just don’t call him a monkey. Trust us on that one."

The Discworld series, by the sorely missed and dearly departed Terry Pratchett, is one of the finest examples of parody we have available. All the fantasy novel tropes - ALL. OF. THEM. - are held up for examination and destruction. The Librarian, in my opinion, is a take down and reexamination of the "noble savage" trope, but he's not noble. He's out to protect his own hide, the grimoires and other magical tomes in his care, and his pile of bananas. However, he is more in tune with the forces of magic than pretty much anyone you'll encounter in the Discworld novels. Or, at the very least, he's more wise and wary of them.


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He's not my favorite character in Discworld. That's probably Death, or maybe Granny Weatherwax. But when it comes to fictional librarians, this orangutan has got it all over the rest of them.

How about you? Do you have a favorite fictional librarian?

Tuesday, December 5, 2017

Some Thoughts About Laptops



There's been a recurrence of the "ban laptops! it's pedagogy!!1!" bug floating around on social media lately, with people coming down solidly pro and con the idea of forbidding students electronics. I decided to write this short post because I want to take a moment to address a point that I haven't seen mentioned yet.

Before I rant about my main point, I want to get a few things out of the way. I have to admit I banned electronics from my classroom early on when I was an adjunct, but I've since realized it was a mistake. Banning laptops and electronics from your classroom is beyond ableist. Also, if your classroom management skills are so bad that you have to outlaw an entire class of tools, isn't that more about you than about the students? But the thing that bothers me about professors waggling their fingers at students for laptop usage, that I haven't seen mentioned yet, is how infantalizing it is.

Especially in the college classroom, aren't we talking about legal adults? Granted, you'll have an occasional high school student taking a class under a dual enrollment program or someone who skipped a grade or has a late birthday and sneaks in under the wire. But even those individuals know that it's a college classroom - geared towards people who are 18 or older. And if they're adults, old enough to vote and to die for their country, shouldn't they be responsible for their own behavior and suffer the consequences?

It comes down to this: if you don't pay attention in class, you fail the test or the essay or whatever. If you fail an assignment, or even a class, you (hopefully) learn from your mistake and pay better attention in the future. I'll never forget the first F I got. It was in college, and it broke my heart, but I'd let my personal life get in the way of my studies and I had to pay the price. I came back so much stronger the following semester.


Don't get me wrong - I respect academic freedom and acknowledge that each professor has the right to run their classroom, in general, the way they want. But! Banning laptops is wrong on so many levels. It's ableist and lazy and, without a doubt, infantalizing.

Thursday, November 30, 2017

Interview Post: Jen Brown


Biographical

Name?
Jen Brown; my full name is Jennifer, but I usually shorten it because I always feel like it’s three syllables too long. ¯\_()_/¯

Current job?
I’m the Emerging Technologies Coordinator at Columbia University Libraries.

How long have you been in the field?
Four years, if you count my assistantship work at the University of Michigan (which I definitely do).

How Do You Work?

What is your office/workspace like?
Living and working in New York City has given me an interesting perspective on space (in short: we never have enough of it); to get your own office, even in the libraries here, isn’t the norm.

So I treat mine like my home away from home. As you can see, I’ve splashed the walls with artwork from my favorite comics, pictures of my family, memorable conference swag (my #PoCLibrariansAtWork and #BlackLivesMatter ribbons comfort me at eye level every day); I also display a watercolor painting I purchased from Monireh, an artist I met while strolling through the Villa Borghese gardens in Rome earlier this year. I put it up to keep a piece of my recent travels with me, and to remind myself that I’m privileged to be able to see the world and support aspiring artists near and far. This is nice because that’s pretty much my life goal -- to make and support art wherever I am! Alongside all that, I’ve got spur of the moment art purchases up too, like a selection of Georgia O’Keefe postcards; buttons and pins; stickers and totes; signed posters from some of my favorite comic book writers; you name it.

Though all of this probably sounds like A Lot™, I see my office as a site of both resistance and reflection; a place where I get to challenge the professional norms that say you can’t bring your full self, or outside passions, into the workplace.

How do you organize your days?
So I recently started using the Pomodoro Technique, which has been very helpful for structuring my time and getting the most out of my day. This also lets me focus intently on work for a burst, then refresh with bite-sized breathers in between.

In general though, mornings are for catching up and prioritizing; midday is for digging into large projects that need sustained amounts of my time and attention; late afternoons are for exploring, researching, or investigating new technologies.

I try to stick to this format as much as possible, but of course there are plenty of days where this plan goes completely off the rails!

What do you spend most of your time doing?
Recently, big picture thinking. Columbia Libraries just underwent a large-scale strategic planning process, which saw (among many changes) me re-organized into a brand new division called Digital Scholarship. Since transitioning, I’ve spent a lot of time brainstorming ways to reimagine technological support, services, and programs in broader, interdisciplinary contexts.

I also spend a fair amount of my time thinking about instruction and outreach, which happen to be my favorite parts of this job.

What is a typical day like for you?
It’s really hard to pin down a “typical” day, but lately it’s been a mish mash of handling email, scheduling consults with students interested in our microcontrollers (like the Arduino and Raspberry Pi) and virtual reality devices, delivering or planning for library workshops, working on grant-funded projects, and attending lots of meetings.

What are you reading right now?
SO. MANY. THINGS. I just started The Stone Sky by N. K. Jemisin, and I’m rotating that book with Crooked Kingdom for (somewhat) lighter reading. In the short fiction realm, I’m also reading Fireside Magazine (just finished the October issue and, hot diggity, was it good) and Fiyah: Magazine of Black Speculative Fiction.

What's the best professional advice you've ever received?
Two things:
  1. Find your people; it would be much harder to stay in this profession if I hadn’t connected with so many fantastic librarians of color through formal and informal networks. (POC libs, if you’re reading this check out We Here to connect with other POCs in closed group settings).
  2. Set aside time every day/other day for learning something new. It’s like setting up your own mini professional development goals, and could inspire whole new areas of inquiry. I try to do this as often as possible, and it’s really rewarding to catch up on the latest instruction or tech literature. Also, our time is valuable and we deserve taking time to better ourselves.

What have you found yourself doing at work that you never expected?
Never thought I’d be working on large, grant-funded projects; it’s been interesting so far. 

Inside the Library Studio

What is your favorite word?
Obsidian.

What is your least favorite word?
Moist. *shivers*

What profession other than your own would you love to attempt?
I would love to be a graphic designer! Spending my day pouring over typography options, color palette ideas, and layouts sounds heavenly.

What profession would you never want to attempt?
Beekeeper. If you know me, you know I’m terrified of bees (and wasps or anything else that buzzes and stings), so I literally don’t know how those people do a job where the creature you are trying to care for or protect just jabs a part of its body into you because it doesn’t understand that you’re trying to help it.

I have mad respect for beekeepers though.

Everything Else

What superpower do you wish you had?
Teleportation would make my life so much easier. Second choice would just be outright flying.

What are you most proud of in your career?
Maybe this is a cop out, but I’m really proud that I’m still chugging. [Editor's Note: Note a cop out.] This is my first role out of library school, so impostor syndrome was a huge thing to overcome early on. I’m happy to say that every day, I feel more and more like I deserve to be here.

If you're willing to share, tell about a mistake you made on the job.
Early on in my position, I was asked to lead an internal professional development initiative to promote skills training among myself and other colleagues. I felt pretty in over my head and struggled to thoughtfully structure the experience. What helped, though, was acknowledging that I was in over my head; I actively sought feedback from my colleagues and asked them for suggestions on how to make the experience better. That meant being humble and embracing my mistakes.

When you aren't at work, what are you likely doing?
Often, I’m writing. I spend a lot of time working on short story drafts and novel outlines. I’m also one of those people who gets lost down internet rabbit holes like the cat videos section of YouTube :).

Who else would you like to see answer these questions?
I would LOVE to see the ever wonderful and dope likes of Rebecca Martin at Harvard and Nicholae Cline at IU Bloomington answer these questions!


Jennifer tweets at @jeninthelib.

Tuesday, November 28, 2017

Finding a Mentor Mid Career: The Frankenstein Approach


Recently, I was talking with a couple of friends about how hard it can be to find a mentor when you're no longer early career. When you're mid career, it's a little weird. Sure, you like where you are and what you're doing, but do you really want to stay forever? All three of us are the Head Cheese In Charge at our respective libraries, so there is no natural person to whom we can turn for mentoring. Or is there?

As I started to write a general, "Gee, I don't know either," kind of response to the email chain, I realized I did have an answer. Since I'm so new in my job (both of my friends have been in their jobs for a while), how I started and handled my first three months is still so fresh in my mind. I worked to find the perfect mentor, but I didn't. What I did instead was... for lack of a better name, let's call it The Frankenstein Approach.

What the heck do I mean by that? Well, the way I've found my mentor is to cobble together multiple mentors so that (almost) every piece I need is embodied by at least one person. I've got a couple of people I can turn to for questions about community college settings. There are a few who've been in libraries longer than I have and in administration on top of that. I have a couple who know my current institution - one who is my official mentor through the program Human Resources runs, and another who is just someone I can ask questions, and both of them are peers (all of us report directly to the provost). I have a couple of people who know western NY academia, too. Finally, I have a few peer mentors who just know me and my approach. Only piece I don't have yet is someone who knows SUNY, but I just agreed to be on a couple of committees that I'm hoping that will help me fill in that blank.

This has worked for me so far. It's like... if I have a question about how to approach money centered issues, I turn to an old boss, whereas if I'm having personnel issues I can turn to someone who was formerly an "official" mentor but who has turned into a peer. If I'm trying to wrap my head around faculty relationships or anything else related community colleges, I can turn to one of a couple of contacts who are also directors at community colleges. If it's a very specific question about a dynamic I saw at a meeting on campus, I can go to one of a couple of people I trust on campus. And if it's about where my career should go, I turn to my peer mentors.

You're never going to be able to get everything you need, mentoring-wise, from one person. That becomes even more true the further you get in your career. So, take my advice: use the Frankenstein approach. If you're really lucky, when you're done you'll be...

Thursday, November 23, 2017

Big Tent Librarianship, Part 2, by Becky Yoose

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In Part One I talked about to move from one part of the Big Tent of Librarianship to another. In this post, I’ve turned the focus on those on the hiring committee, the ones who decide who can join them in their part of the Big Tent. If you took a close look at your workplace, you will probably find that the majority of your coworkers share similar life and work experiences. They will probably look similar to you too. Unless you have the power and authority to definitively change hiring practices at your place of work, you might be wondering how you can make room for folks from other parts of the library field when you are just another search committee member. How do you sway the recruitment process to venture away from the cultural “fit” default?

A major part as to why you see a homogeneous workplace is implicit bias. Implicit bias is about our attitudes toward stereotypes - both positive and negative - that are held on an unconscious level. While you might have worked on correcting attitudes and stereotypes you held in the past, chances are you only worked on the external bias that you hold, since external biases are easier to spot in everyday thinking and behavior. In short, you are biased, your search committee members are biased - and you all might not even know it. If you are sceptical that you are biased - even after all those hours and work you put in not being actively biased - take the test on the Project Implicit site. Implicit bias is a reflex that takes active, consistent work in recognizing and addressing over time on a personal level. You have probably seen implicit bias mentioned in conversations about race, gender, age, and ability, but implicit bias also plays into someone’s judgement of another person based on their school or workplace.

Combating the implicit bias present in the search committee can take on many forms. The first place to start is awareness - your HR or organization might already have an implicit bias training in place, or have a section on implicit bias in the materials that the hiring committee receives for the hiring process. If neither of those are the case, talking to HR and the hiring committee chair about addressing implicit bias in the hiring process will start the conversation in your organization.

Moving on to the job post that your committee is drafting, pay attention to the tone of the post. Look at any key words or phrases are you using that might turn off qualified candidates from applying. Take this example phrase in a required qualifications section of a job post - “experience in an academic library”. Widening the net and changing the phrase to “experience in a library setting” (or another broad phrase) opens up the candidate pool to those who have the skills but not in the setting of an academic library.

Another strategy to combat implicit bias is blind reviews. This will take some buy in from the committee and HR if your organization does not perform blind reviews already. Usually blind reviews take the person’s name or any gender or racial identifiers off of the application materials, and this is where a good portion of the literature regarding blind reviews focus on. Removing school and employment identifiers is not as commonly practiced as removing name, gender, or racial identifiers; nonetheless some organizations have taken that route. A non-library example of this is with an UK law firm who stripped out the names of educational institutions on resumes to ensure that the evaluators will judge the candidates on their skills and not the reputation of the school the candidates attended. Another company that specializes in the blind review process found that when they removed educational institution identifiers that applications from community college graduates rose 15%.

You might not be in a position to have your HR department develop a blind review process. You might not even have a say in what the job posting says when it goes out to the public. In those cases, when you see candidates who have the skills and experience but not in “right” type of library, advocate! While it is on the candidate to ultimately show that they have the skills to succeed in the position, it is on the hiring committee to evaluate candidates without penalizing for experience gained at the ‘wrong’ part of the Tent.

Further Reading on Implicit Bias



Becky Yoose is the Library Systems and Applications Manager at The Seattle Public Library. This is her second post for LtaYL. The first was "Fitting” into the Big Tent: The Role of “Fit” and Moving Between Library Types She tweets at @yo_bj.

Tuesday, November 21, 2017

The Fight for Net Neutrality, Redux

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I've written before about the need to fight for net neutrality. Fairly recently, about the Net Neutrality Day of Action, and before that about SOPA & PIPA. Now, the FCC is trying once again to enact a total repeal of the rules that govern Net Neutrality.

You need to call to complain. Yes, even if you've called before.

SENATE

Here is how you can find your senators and their phone numbers:
https://www.senate.gov/senators/contact/ 

And here is a list of the senators who are on The Senate Committee on Commerce, Science, and Transportation which, among other things, oversees communications:
https://www.commerce.senate.gov/public/index.cfm/committeemembers

HOUSE

Here is how you can find your representative and their phone number:
https://www.house.gov/representatives/find-your-representative

And here is a list of the representatives who are on The House Subcommittee for Communications and Technology:
https://energycommerce.house.gov/subcommittee/communications-and-technology/

SCRIPTS

Here is what you can say to them if they are not on one of the committees listed above:

"Hi, my name is [name]. I live in [zip code]. I am calling today to ask [elected official's name] to take a stand against Chairman Pai's attempts to roll back Net Neutrality rules. I understand that the [senator/representative] may be limited in their ability to make demands on the FCC, but as a constituent I want [senator/representative] to both publicly push for open hearings across the nation, in advance of any sort of vote, and to introduce a telecoms bill that will address what the FCC is trying to roll back. Please keep the internet open for us all. [Personalize it by talking about the impact the internet has on your work or schooling or children]. Please thank the [senator/representative] for me. And thank you for answering the phones."

And here's what you can say to them if the ARE on one of the committees listed above:

"Hi, my name is [name]. I live in [zip code]. I am calling today to ask [elected official's name] to take a stand against Chairman Pai's attempts to roll back Net Neutrality rules. I understand that the [senator/representative] is a member of [name the committee/subcommittee] which in part oversees the internet. It is crucial for the [senator/representative] to do everything in their power as a member of that [committee/subcommittee] to stop Chairman Pai. In addition, I want [senator/representative] to both publicly push for open hearings across the nation, in advance of any sort of vote, and to introduce a telecoms bill that will address what the FCC is trying to roll back. Please keep the internet open for us all. [Personalize it by talking about the impact the internet has on your work or schooling or children]. Please thank the [senator/representative] for me. And thank you for answering the phones."


Scripts based pretty closely on those suggested by #ICalledMyReps.